Security
deposits are due at least seven (7) working days prior to a function.
Security deposits are payable by cash or check. No credit cards will be
accepted. A check may be used if it is submitted at least 2 weeks prior
to the rental date.
SECURITY DEPOSIT AGREEMENT: (PDF)
The
applicant is responsible for ensuring that guests do not enter
landscaped areas, or damage town property. Forfeiture of deposit or
additional fees may be imposed for any of these violations.
Fees
are deemed necessary by the Community Center Supervisor or his/her
designee. Damage fees are based on repair or replacement costs including
labor incurred by the Town, and may exceed the deposit amount.
Excessive use of staff for set up/clean up will also be deducted from
the security deposit. After the event, a post-function walk through will be performed. The
Community Center staff will visually inspect the building immediately
following the function with a member of the group; if one is available.
Staff will review the room for possible damage,
problems and/or left over equipment. Providing there are no deductions, a
refund requisition will be sent to the Finance Department and a check
will be issued to the individual listed on the Security Deposit Invoice.
This refund process may take 7 to 14 working days. If there are
deductions, the individual listed on the Security Deposit Invoice will
be contacted within (3) working days of the event to discuss any damage
noted during the walk through or additional damage found and what course
of action will be taken. Once the deductions have been made, a refund
requisition will be sent to the Finance Department and a check will be
issued to the individual listed on the Security Deposit Invoice. The
group will be responsible for the replacement or repairs of any part of
the building or its contents therein which becomes broken, defaced, or
damaged as a result of the rental. The facility and its contents will be
left in the same condition in which the group found them.
| Security Deposit Fees |
| Category 1 (Sponsored) | $100 |
| Category 2 (Civic) | $100 |
| Category 3 (Non-Profit) | $200 |
| Category 4 (Resident) | $500 |
| Category 5 (Business) | $1,000 |
The Town may deduct from the security deposit to recover the cost of the items below:
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Removal of carpet stains requiring more than standard extraction techniques.
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Stains on walls.
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Broken furniture and/or equipment.
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Defacement of any part of the interior or exterior of the building.
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Damage created by improper use of equipment or non-compliance of facility rules.
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Equipment found to be missing as a result of a group using the building.
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Any other circumstances which justify a damage fee.
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Unauthorized use of the kitchen or other rooms.
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Unauthorized extension of hours; this may include over time fees as well as additional rental fees.
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Equipment left for storage; this includes outside equipment rentals.
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Excessive usage of Town staff.
Town Hall... 
